From Manual Sheets to ERP: How Automating Business
Can Improve Efficiency and Security

Running a business is a complex task that involves a lot of processes and data management. Traditionally, many businesses have relied on manual sheets or spreadsheets to manage their data. However, this approach has several disadvantages, which can be mitigated by using an enterprise resource planning (ERP) system. In this article, we will explore the negatives of using manual sheets for business and highlight how ERP changes business.

Negatives of using manual sheets for business

• Time-consuming: Manual sheets are time-consuming, as they require manual entry of data. This process is prone to errors and can take up a lot of time. Additionally, manual sheets require manual calculations, which can be time-consuming and lead to errors.
• Inefficient: Manual sheets are inefficient because they require physical storage, which can take up a lot of space. Additionally, manual sheets can be easily lost or damaged, which can result in the loss of critical business data. Manual sheets also lack the ability to provide real-time information or automated reporting, which can lead to delays in decision-making.
• Limited scalability: Manual sheets are not scalable, meaning they are not suitable for growing businesses. As the volume of data grows, manual sheets become more challenging to manage, and errors become more frequent.
• Lack of security: Manual sheets are not secure as they are prone to human error and can be easily accessed by unauthorized personnel. They lack the security features of an ERP system, such as data encryption, access controls, and audit trails.

How ERP changes business

• Streamlined processes: ERP systems automate and integrate core business processes, reducing the need for manual data entry and calculations. This results in faster processing times, increased accuracy, and more efficient workflows.
• Increased efficiency: ERP systems can eliminate redundant tasks, improve data accuracy, and reduce delays in decision-making. They provide real-time information and automated reporting, making it easier to monitor business operations and make informed decisions.
• Improved scalability: ERP systems are designed to handle large volumes of data, making them suitable for growing businesses. They can scale as the business grows, and additional modules can be added as needed to accommodate new requirements.
• Enhanced security: ERP systems provide robust security features, including data encryption, access controls, and audit trails. This ensures that business data is secure and accessible only to authorized personnel.

In conclusion, manual sheets have several disadvantages, including being time-consuming, inefficient, lacking scalability, and lacking security. By contrast, an ERP system streamlines processes, increases efficiency, improves scalability, and enhances security. Adopting an ERP system can help businesses achieve their goals and stay competitive in today's fast-paced business environment.